Information for Authors

Information for Authors

l  Camera Ready Submission Guide

1. PDF Preparing Instructions

1.1 Proofread your document thoroughly to confirm that it will require no revision. Papers should be submitted electronically in PDF format, following the IEEE style.

Page Limits:

Full Paper: main-body without reference maximum 8 pages,with reference should be no more than 9 pages.

Poster / PhD Forum / Design Competition Paper: maximum 4 pages with references.

1.2 Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress site:

First-time users should do the following:

(1) Select the New Users - Click Here link.

 (2) Enter the following:

²  47387X for the Conference ID

²  your email address

²  a password

 (3) Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifyingyour account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password thatwas used for previous conferences. Verify that your contact information is valid.

1.3 Validate your PDF paper with PDF eXpress

(1) Upload your paper in PDF eXpress

(2)Download the PDF with “Certificated by IEEE PDFeXpress” and submit to CPS.

IMPORTANT: This step asks you provide IEEE Xplore®-compatible PDFs to Conference Operations. Any changes made to a PDF after IEEE PDF eXpress conversion or PDF Checking may invalidate Xplore compatibility. This includes headers, page numbers, copyright notice, watermarks, etc. If any of these elements are desired, they should be added to the document before a PDF is created.

(3) If your paper cannot pass the PDF eXpress check, please re-edit your PDF and re-check until it can be certificated by IEEE PDFeXpress.

1.4Contacting PDF eXpress Support

Access the Publications Support Center for IEEE PDF eXpress:

If you do not find an answer in the Find Answers tab, go to the Ask A Question tab.

2. Submission in IEEE CPS Online System

      Follow the instructions and submit your final paper with PDF eXpress validated:!/auth/login?ak=1&pid=6U24YqSv7GMahzpMRqmzep

     Step 1: submit your IEEE Electronic Copyright Form (eCF)

     Step 2: submit your paper details (paper ID is the number from EasyChair)

     Step 3: add all of your authors information

     Step 4: upload your PDF file with certificated by PDFeXpress

l  Presentation

Each oral paper will have 20 minues presentation time slot. Please prepare your slices in .ppt, .pptx or .pdf format.


Each poster paper will be requested to make a 1-minute Lightning Talk in the conference at the beginning of the poster session. Please prepare your slides in .ppt, .pptx or .pdf format with up to 3 pages including a title slide. Each poster paper will have a designated poster board, and the maximum size of a poster that can be used is A0 portrait. All authors of poster papers are expected to prepare and bring a poster, to be available at the poster sessions for in-depth discussion of their work with the audience in front of the poster.


l  Visa

If you need the Invitation Letter to apply for a visa, please provide the information listed below

First Name:

Given Name:



Date of Birth:

Place of Birth:

Passport Number:

Expiration Date:

Period of visit:



Please send the Registration Form, Payment Receipt and Visa application information to by Email.